Last updated: April 16, 2026
TroopMap (“we,” “us,” or “our”) operates the TroopMap website and service. We are committed to protecting your privacy and handling your data transparently. This Privacy Policy explains what information we collect, how we use it, and the choices you have.
When you register a troop or create a leader account, we collect your name, email address, and a hashed password. Troop registrations also include your troop name, number, organization affiliation, and a verification URL.
Memories, photos, location data (including GPS coordinates), descriptions, and any other content you voluntarily submit to the service. Each piece of content you submit may include metadata such as the date, submitter name, and associated troop.
We automatically collect certain technical information when you visit our site, including your IP address, browser type, device information, pages visited, referring URL, and the date and time of your visit. We may use cookies and similar technologies to facilitate site functionality (such as session management and remembering recently visited troops) and to gather aggregate usage statistics.
We use the information we collect to:
TroopMap offers a three-tier privacy system for troops. Troop leaders can set their troop’s visibility to Public, Partial, or Private. Additionally, individual memories have per-field privacy controls, allowing granular control over whether titles, descriptions, photos, and submitter names are publicly visible. We honor these settings and will not override them without your consent.
We take your privacy preferences seriously. Content you designate as private or restricted will not be sold, published, or shared with third parties without your explicit consent. Private content is accessible only to authenticated members of the associated troop, troop leaders, and site administrators (for moderation purposes). We will not use private content for marketing, advertising, or any purpose unrelated to operating the service.
Content you mark as public (or that is part of a troop set to Public visibility) may be displayed on the TroopMap community map and is visible to anyone who visits the site. By choosing to make content public, you grant TroopMap a non-exclusive, royalty-free license to display, distribute, and promote that content in connection with the service. You may change content from public to private at any time through your troop’s admin panel.
We do not sell your personal information. We may share information in the following limited circumstances:
We use cookies for the following purposes:
In the future, we may use advertising cookies or similar technologies provided by third-party ad networks. We will update this policy and provide appropriate notice and opt-out mechanisms before introducing any such cookies.
We retain your account information and content for as long as your account is active or as needed to provide the service. If you delete your account, we will remove your personal information and disassociate your submitted content within a reasonable timeframe, except where retention is required by law or for legitimate business purposes (such as audit logs for security and moderation). Anonymized or aggregated data that does not identify you may be retained indefinitely.
We implement industry-standard technical and organizational measures to protect your data, including encrypted passwords (bcrypt hashing), HTTP-only session cookies, CSRF protection, rate limiting, and strict Content Security Policy headers. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
TroopMap is designed for use by youth organizations and their leaders. Leader accounts must be created by adults. Memories and content may be submitted on behalf of youth members by authorized troop leaders. We do not knowingly collect personal information directly from children under 13. If you believe a child under 13 has provided us with personal information without parental consent, please contact us so we can take appropriate action.
We strongly discourage publishing the real names or other personally identifiable information of youth members in submitted content. When adding memories, use first names only, nicknames, or troop roles (e.g., “Patrol Leader”) instead of full names. Avoid including details such as birth dates, school names, home addresses, or other information that could be used to identify or locate a minor.
We also strongly discourage publishing photos that clearly identify youth members, especially in content that is publicly visible. If you do include photos of youth, we recommend setting the memory’s images to private using the per-field privacy controls, or setting your troop’s privacy level to Partial or Private so that photos are only accessible to authenticated troop members. Troop leaders are responsible for obtaining any required parental or guardian consent before uploading photos of minors.
Depending on your jurisdiction, you may have the right to:
To exercise any of these rights, please contact us using the information below. We will respond to your request within a reasonable timeframe and in accordance with applicable law.
We will comply with lawful requests for user data from government agencies and law enforcement authorities, including subpoenas, court orders, and other valid legal process. We carefully review each request to ensure it is legally valid and appropriately scoped. Where permitted by law, we will notify affected users before disclosing their information. We may also disclose information without notice where we believe there is an imminent risk of serious physical harm or death.
We may update this Privacy Policy from time to time. If we make material changes, we will notify you by posting a prominent notice on the site or by other appropriate means. Your continued use of TroopMap after any changes indicates your acceptance of the updated policy.
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at privacy@troopmap.com.